The Rolling Bean

Ice Cream Bar Hire for Conferences

Delight Your Guests with a Premium Ice Cream Experience at Your Next Conference

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BRANDS WE WORK WITH

Live Ice Cream Bars for Conferences

Bring a delicious, interactive twist to your conference with our live ice cream bar hire service. Served on-site by our professional team, your guests can enjoy premium Real Jersey Dairy ice cream in a cone or tub, with a variety of toppings and vegan options available to ensure everyone can take part.

Whether you're looking to energise attendees during a break, reward them at the end of a long day, or create a standout moment on your conference floor, an ice cream cart is a simple but highly effective way to keep people engaged and leave a positive lasting impression. With a choice of cones, tubs with toppings, and custom branding options, including branded tubs, cone sleeves, wafers, spoons, napkins, and aprons, this is so much more than a sweet treat. It's a talking point your guests won't forget.
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Personalised Branding Available

Our mobile ice cream bars can be fully customised to showcase your brand in a fun and professional way. Every detail can reflect your visual identity, making your conference experience more polished and memorable while guests enjoy premium ice cream treats.

From branded tubs, cones, wafers, spoons, and napkins to fully wrapped bars, we ensure every element feels integrated and unmistakably yours. Whether you're looking to strengthen brand visibility on the conference floor, impress sponsors and partners, or create a cohesive branded experience throughout your event, this playful, high-impact approach sparks conversations and leaves a lasting impression on every guest who visits the bar.
Our Branding Services

Extra Branding Opportunities

Branded Tubs

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Branded Cone Sleeves

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Experienced Servers

Our professional servers bring energy, expertise, and a friendly touch to every conference they attend. Experienced in large-scale events and busy conference environments, they fit seamlessly into your event and engage with guests naturally while serving freshly swirled ice cream treats.

Arriving early to set up and fine-tune the bar, our team will ensure a smooth, fuss-free service throughout your conference so you don't have to worry about a thing. Their warm, approachable style helps draw attendees to the bar, sparking conversations and creating a natural gathering point that adds real energy to your event floor.
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Ice Cream Bar Size for Conferences

Space is never an issue when setting up one of our mobile bars at your conference. Each unit measures 1.5m, making it perfectly suited to fit within exhibition halls, breakout areas, foyers, or conference floors without disrupting the flow of your event.

Our bars are designed for a quick, effortless setup, fitting easily through standard doors and ready to serve within minutes. All that's required is a single domestic plug socket, no special facilities or complex logistics needed. Compact, stylish, and practical, our bars are built to create maximum impact in minimal space, making them a natural fit for conferences of any size.
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Our Featured Menu Options

ICE Creams

For a full list of allergens please speak to our sales team

Our Special Add-On Services

Smoothies

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Branding

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Our Previous Work

What our clients say

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I recently organized a winter drink event in our building to kick off the holiday season in style and Rolling Beans came to our rescue - exceeding all expectations. Special shoutout to Greg and Berkem!! From start to finish, they were professional, friendly, and attentive. The drinks were not only beautifully presented but absolutely delicious, adding a warm and festive touch to our gathering. They made the experience effortless and memorable for everyone involved. Highly recommend Rolling Beans for any event - they truly bring both flavor and flair!

google

We hired The Rolling Bean Team for a kids running event - would highly recommend. Communication/booking was easy and helpful and the team on the day Bridget and Jonny were amazing with the kids, service was quick and the hot chocolate delicious! Happy customer.

google

Rolling Bean had brilliant service from start to finish. So well organised, amazing customer experience and most importantly, delicious coffee and juice!! I will absolutely use their service again and fully recommend!

google

Worked with Rolling Bean on a few events over the past month and they couldn't have gone smoother thanks to them! From initial enquiry to booking, logistics and the actual team on the day everyone has been a joy to work with! Able to accommodate quick deadlines and last minute changes and always hiring wonderfully friendly staff, I look forward to working with them for many more upcoming projects! Excited to see the Christmas offerings!

google

THE BEST! we really love the digital bar, we really love the coffee and we really love the service as well. this mobile coffee bar hire was one of our best deal to elevate our event!

google

I just want to say a massive thank you for proving such a great barista service for Sky at the DTX conference last week. It was hugely popular, and the girls worked really hard each day to deliver a lot of coffee! Sky have asked me to pass on their appreciation for being so creative and imaginative in making this to their requirements.

google

A really communicative and friendly team who worked with me to find the best service and price to work for the event I needed The Rolling Bean for. Very trustworthy and extremely professional. I would definitely use The Rolling Bean's services again and recommend them on.

google

Rolling Bean are AMAZING - we used them to serve coffees to 500 guests at a recent event we did. The staff were all so friendly and efficient. Serving hundreds of coffees in a short amount of time.... more importantly the coffee is fantastic! Wouldn't hesitate to recommend them. We will definitely be using them wherever possible in the future !

google

We booked The Rolling Bean for a mobile coffee bar service for our conference stand in London. The staff were friendly, the coffee was outstanding and the branded cups really helped get our brand out there, will definitely be booking Sam and the team in every time we exhibit!

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Efficient, well presented and delicious! The Rolling Bean were fantastic, from enquiry to the event date everything was covered! If you need a coffee bar for your London Exhibition stand these are your guys!

google

We had the Rolling Bean pop-up option in our office and it was absolutely amazing. Great communication from the vendors and the juices were thoroughly enjoyed by the team! Would book again and definitely recommend.

google

Thanks Sam for helping at our Arsenal event on Saturday. We threw this one at you at really short notice and you came to our rescue! Much appreciated and Great coffee!

google

Great coffee and professional service. Would recommended as a great extension to any event.

google

From the very first email to the end of a 4 day roadshow event travelling around the country, Sam has been ABSOLUTELY BRILLIANT!! Him and Lee are responsive on emails and the quality of the coffee is just as amazing as the quality of the service. All guests and the client were over the moon and the branding of the truck looked fantastic. Nothing was ever too much trouble and I will certainly be using these guys again! Thanks for all of your help and we look forward to working with you again in the future!! All the best 😊😊

google

Fantastic coffee and service from The Rolling Bean- Lee was especially helpful when the originally booked bike didn't fit into the office lift, he was proactive and helped come up with a solution to ensure the event went off without a hitch! Everyone loved the coffee and cake and I wouldn't hesitate to book them again

google

Friendly staff and excellent service. Our staff really look forward to having Lee and his team on site to serve us with their delicious cakes and drinks. Highly recommended and boosts staff morale.

google

Just wanted to say a massive thank you to Rolling bean and Lee for helping me with the booking. Our company had a really important exhibition this month and we wanted to show of our branding and the rolling bean went above and beyond for both branding and service. They also let you brand all of the sides if the bike, most companies only let you brand the front side. They are easy to book with and quick and responding with excellent service!

google

superb and great customer service. Excellent drink and scrumptious food Use them many times and they never disappoint

google

Great service, really good communication and the cakes we ordered were amazing!

google

These guys are the coffee whispers! Not only do they offer fantastic coffee but they do it with a smile and great conversation too, they are extremely passionate about the coffee they serve . We have had Lee and the team in our office for the last 5 months and they have provided us with the best coffee and smoothies around! We look forward to being able to work with them again in the future, there is no one else we would rather get our coffee from now 😊

google

I had a latte from the Rolling Bean stall (at the Celebrating Ceramics show at Waterperry Gardens near Wheatley in Oxfordshire) yesterday and it was the nicest latte I have had in a long while (if ever). It was one of those coffees you don't want to end!

google

We hired a tuktuk (Piaggio Ape) from Rolling Bean at really late notice, and Lee was unbelievably helpful. He dropped it off in good time, helped our staff to get to grips with how it worked and was just super helpful. Would definitely recommend!

Frequently Asked Questions (FAQs)

Absolutely, our mobile bars work brilliantly as a draw to exhibition stands and conference booths. The live service and branded setup naturally attract high footfall, giving you a highly effective way to start conversations with attendees and keep them at your stand for longer.
Yes, our service is well-suited to high-footfall environments. During your enquiry, we'll discuss your expected guest numbers and event schedule to ensure the right staffing and setup are in place to serve everyone efficiently, even during peak break times.
We're completely flexible and happy to discuss your event layout and schedule in advance. If you need the bar repositioned between sessions or on different days, just let us know during the booking process, and we'll make sure it works for your conference format.
Yes, we do. Our team are experienced in working within professional conference and exhibition environments, including large venues with strict supplier guidelines. We're well-versed in navigating venue logistics and will liaise with your venue directly if needed to ensure a smooth setup and service throughout the entirety of your event.
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Mobile ice cream bar hire in London. Providing Premium Ice Cream Experiences for Conferences, Exhibitions, Product Launches, and Corporate Events across London and the UK.
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