The Rolling Bean

Coffee Bar Hire for Conferences

Impress attendees and guests with a premium coffee experience at your next conference

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Promote your brand in motion
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The Rolling Bean

BRANDS WE WORK WITH

Coffee Hire for Conferences

Conferences are an opportunity to showcase your brand, connect with attendees, and create a professional, engaging environment. A dedicated conference coffee bar will help to keep guests refreshed, energised, and ready to focus throughout the day.

A barista coffee service will add a premium touch to any conference event, from large exhibition halls to breakout spaces and networking areas. With extensive experience delivering high-quality coffee across a wide range of venues, each one of our setups is designed to run smoothly and complement the pace of your event.

Professional, efficient, and tailored to your schedule, conference coffee bar hire will help you make a lasting impression while keeping conversations flowing from the first session to the final keynote.
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Personalised branding opportunity for Conferences

Turn your conference coffee bar into a seamless extension of your brand. Every detail can be tailored to reflect your company identity, from branded coffee cups and custom wrapped bar panels to staff uniforms and professionally designed menus.

A branded barista station will create a strong visual presence within exhibition spaces and networking areas, helping your stand or conference area stand out. As attendees are welcomed with premium coffee, your brand will remain front and centre, reinforcing recognition and leaving a lasting impression.

Branding can be as subtle or as bold as you choose, ensuring your coffee bar aligns perfectly with your event objectives and overall marketing strategy.
Our Branding Services

Tailored To Your Requirements

We pride ourselves on meeting our clients' needs down to the smallest details. Our coffee bars have been carefully selected to cater to a wide range of needs and physical spaces that our clients may encounter, allowing us and our team to spread out throughout your office or exhibition space. 
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Quality Coffee, Responsibly Sourced​

When you hire The Rolling Bean, you’re hiring a bespoke coffee experience for your conference attendees. You can choose exactly what kind of coffee you want to serve, and we’ll make sure that we can source it responsibly from our trusted distributors.

All our coffee cups are made of biodegradable PLA plastic derived from corn resin, and we have taken every step to reduce our waste footprint. This includes emphasising our dairy substitutes like oat and soy milk, which are helping us reduce our carbon footprint and remain inclusive to the dairy intolerant.

If you have any special requirements as a business or as an individual, then get in touch, and we’ll do our best to accommodate everyone.
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Maximise Your Potential With Conference Coffee Hire

A day at a conference can be tiring. Hiring a coffee bar helps attendees get the day off to a flying start and can give them a much-needed pick-me-up later in the day. By providing this service throughout, we provide a captive audience that is more receptive to your business. Our coffee is always made fresh and to the highest standards, with dairy alternatives on hand so no one is left out.

Conferences should be all about the brand, but we find it is important to hone in on specific points of branding to maximise your impact. Associating your brand with a positive experience, like a delicious free coffee, is going to get your brand off to a flying start.
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What our clients say

google

I recently organized a winter drink event in our building to kick off the holiday season in style and Rolling Beans came to our rescue - exceeding all expectations. Special shoutout to Greg and Berkem!! From start to finish, they were professional, friendly, and attentive. The drinks were not only beautifully presented but absolutely delicious, adding a warm and festive touch to our gathering. They made the experience effortless and memorable for everyone involved. Highly recommend Rolling Beans for any event - they truly bring both flavor and flair!

google

We hired The Rolling Bean Team for a kids running event - would highly recommend. Communication/booking was easy and helpful and the team on the day Bridget and Jonny were amazing with the kids, service was quick and the hot chocolate delicious! Happy customer.

google

Rolling Bean had brilliant service from start to finish. So well organised, amazing customer experience and most importantly, delicious coffee and juice!! I will absolutely use their service again and fully recommend!

google

Worked with Rolling Bean on a few events over the past month and they couldn't have gone smoother thanks to them! From initial enquiry to booking, logistics and the actual team on the day everyone has been a joy to work with! Able to accommodate quick deadlines and last minute changes and always hiring wonderfully friendly staff, I look forward to working with them for many more upcoming projects! Excited to see the Christmas offerings!

google

THE BEST! we really love the digital bar, we really love the coffee and we really love the service as well. this mobile coffee bar hire was one of our best deal to elevate our event!

google

I just want to say a massive thank you for proving such a great barista service for Sky at the DTX conference last week. It was hugely popular, and the girls worked really hard each day to deliver a lot of coffee! Sky have asked me to pass on their appreciation for being so creative and imaginative in making this to their requirements.

google

A really communicative and friendly team who worked with me to find the best service and price to work for the event I needed The Rolling Bean for. Very trustworthy and extremely professional. I would definitely use The Rolling Bean's services again and recommend them on.

google

Rolling Bean are AMAZING - we used them to serve coffees to 500 guests at a recent event we did. The staff were all so friendly and efficient. Serving hundreds of coffees in a short amount of time.... more importantly the coffee is fantastic! Wouldn't hesitate to recommend them. We will definitely be using them wherever possible in the future !

google

We booked The Rolling Bean for a mobile coffee bar service for our conference stand in London. The staff were friendly, the coffee was outstanding and the branded cups really helped get our brand out there, will definitely be booking Sam and the team in every time we exhibit!

google

Efficient, well presented and delicious! The Rolling Bean were fantastic, from enquiry to the event date everything was covered! If you need a coffee bar for your London Exhibition stand these are your guys!

google

We had the Rolling Bean pop-up option in our office and it was absolutely amazing. Great communication from the vendors and the juices were thoroughly enjoyed by the team! Would book again and definitely recommend.

google

Thanks Sam for helping at our Arsenal event on Saturday. We threw this one at you at really short notice and you came to our rescue! Much appreciated and Great coffee!

google

Great coffee and professional service. Would recommended as a great extension to any event.

google

From the very first email to the end of a 4 day roadshow event travelling around the country, Sam has been ABSOLUTELY BRILLIANT!! Him and Lee are responsive on emails and the quality of the coffee is just as amazing as the quality of the service. All guests and the client were over the moon and the branding of the truck looked fantastic. Nothing was ever too much trouble and I will certainly be using these guys again! Thanks for all of your help and we look forward to working with you again in the future!! All the best 😊😊

google

Fantastic coffee and service from The Rolling Bean- Lee was especially helpful when the originally booked bike didn't fit into the office lift, he was proactive and helped come up with a solution to ensure the event went off without a hitch! Everyone loved the coffee and cake and I wouldn't hesitate to book them again

google

Friendly staff and excellent service. Our staff really look forward to having Lee and his team on site to serve us with their delicious cakes and drinks. Highly recommended and boosts staff morale.

google

Just wanted to say a massive thank you to Rolling bean and Lee for helping me with the booking. Our company had a really important exhibition this month and we wanted to show of our branding and the rolling bean went above and beyond for both branding and service. They also let you brand all of the sides if the bike, most companies only let you brand the front side. They are easy to book with and quick and responding with excellent service!

google

superb and great customer service. Excellent drink and scrumptious food Use them many times and they never disappoint

google

Great service, really good communication and the cakes we ordered were amazing!

google

These guys are the coffee whispers! Not only do they offer fantastic coffee but they do it with a smile and great conversation too, they are extremely passionate about the coffee they serve . We have had Lee and the team in our office for the last 5 months and they have provided us with the best coffee and smoothies around! We look forward to being able to work with them again in the future, there is no one else we would rather get our coffee from now 😊

google

I had a latte from the Rolling Bean stall (at the Celebrating Ceramics show at Waterperry Gardens near Wheatley in Oxfordshire) yesterday and it was the nicest latte I have had in a long while (if ever). It was one of those coffees you don't want to end!

google

We hired a tuktuk (Piaggio Ape) from Rolling Bean at really late notice, and Lee was unbelievably helpful. He dropped it off in good time, helped our staff to get to grips with how it worked and was just super helpful. Would definitely recommend!

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OUR SPECIAL ADD-ONs

Hot chocolate

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Smoothies

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Branding

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PREVIOUS PROMOTIONS

Frequently Asked Questions (FAQs)

Most conference coffee bar hire packages include everything needed for a seamless service. That typically means professional baristas, commercial-grade espresso machines, premium coffee beans, cups, milk alternatives, and a full event setup and pack-down.

Most providers will also offer branded bars and cups to align with your company’s look and feel. To find out exactly what’s included and how the setup can be tailored to your event, get in touch with The Rolling Bean for a bespoke conference coffee package.
A mobile coffee bar naturally draws attendees in and creates a relaxed space for networking. While guests enjoy their drinks, your team can start conversations, showcase your brand, or share information in a casual and approachable way. This quickly turns a quick coffee break into a genuine engagement opportunity.
As a general guide, plan for around 2 to 3 cups of coffee per attendee per day. This ensures everyone gets their caffeine fix without overstocking. The right quantity depends on factors like event duration, audience size, and timing of breaks.

At The Rolling Bean, we will help you forecast coffee demand accurately, tailoring service levels and barista teams to suit your schedule and crowd size.
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TURN EVERY CUP INTO AN EXPERIENCE

Mobile coffee bar specialists providing coffee for Conferences, Exhibitions, Product launches and Events.
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Branded Coffee Cups
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